Central Bank Flags Weaknesses in VASP AML/CFT Frameworks

Expectation

An effective AML/CFT control framework is built on an appropriate ML/TF risk assessment that focuses on the specific ML/TF risks arising from the firm’s business model. This risk assessment should drive the firm’s AML/CFT control framework such that it ensures there are robust controls in place to mitigate and manage the specific risks identified through the risk assessment.

Findings

• A number of firms had not assessed or documented the ML/TF risks as they pertain to the firm’s customers and business activities. The Central Bank expects a Risk Assessment to be specific to the firm and the specific risks that pertain to that firm’s activities and customers. 
• Several VASP applicant firms did not document the inherent ML/TF risks that pertain to the firm or document how, after assessing the effectiveness/ strength of the firm’s control environment, the firm had determined the residual risk rating for each of the risk factors as set out in the CJA 2010 to 2021. 
• A number of firms did not consider relevant information in the National Risk Assessment, CJA 2010 to 2021 and/or guidance on risk issued by the Central Bank, when documenting the firm’s risk assessment. This included consideration of inherent risk factors, such as Nature, Scale, Complexity, Geographical Risk, Products and Services risk, etc.

Expectations

When developing AML/CFT policies, controls and procedures (“AML/CFT P&Ps”), firms should maintain a detailed documented suite of AML/CFT P&Ps, which are:

• supplemented by guidance;
• accurately reflect operational practices; and 
• fully demonstrate consideration of and compliance with all legal and regulatory requirements.

Findings

• Several firms submitted AML/CFT P&Ps that did not meet the Irish legislative and regulatory requirements, in many instance referring to legislative frameworks in other jurisdictions where parent/group entities are situated. Where firms rely on group policies and procedures, these must be sufficiently detailed, applicable to the Irish entity that is applying for VASP registration and meet the Irish legislative and regulatory requirements.
• The Central Bank received several registration applications that included the firm’s policies but failed to include the firm’s procedures that document how the firm meet their legislative obligations. As detailed in the application guidance, applicant firms are required to submit AML/CFT P&P relating to Customer Due Diligence (“CDD”), Transaction Monitoring, Suspicious Transaction Reporting, Financial Sanctions, Record Keeping, Training and Assurance Testing.

Expectations

CDD involves more than just verifying the identity of a customer.  Firms should collect and assess all relevant information in order to  ensure that the firm:

• Knows its customers, persons purporting to act on behalf of customers and their beneficial owners, where applicable;
• Knows if its customer is a Politically Exposed Person (“PEP”);
• Understands the purpose of the account and therefore understands the expected activity; and
• Is alert to any potential ML/TF risks arising from the relationship.

Findings

• A number of applicant firms failed to demonstrate compliance with the legislative obligation to obtain information reasonably warranted by the ML/TF risk on the purpose and intended nature of the business relationship with a customer prior to the establishment of the relationship. 
• The Central Bank received several registration applications where the firm failed to demonstrate how screening is conducted for PEPs for both new and existing customers. A number of firms also failed to document how PEP customers are managed including documenting requirement for Senior Management approval, the application of Enhanced Due Diligence (“EDD”) measures to PEPs and enhanced on-going monitoring measures.
• Several firms failed to document policies and procedures relating to the refresh of CDD documentation.

Expectations

The Central Bank’s expectation is that firms have an effective screening system in place, appropriate to the nature, size and risk of their business. In addition to this, firms should have clear escalation procedures in place to be followed in the event of a positive match.

Findings

Several firms failed to document the frequency of Financial Sanctions screening, how the firm screens (including what, if any, software is used) and also the steps the firm would take in the case of a Financial Sanctions hit.

Expectations

A firm can outsource certain AML/CFT Functions, but are reminded that the firm remains ultimately responsible for compliance with its obligations under CJA 2010 to 2021. It is expected that, where firms outsource AML/CFT functions, a documented agreement is in place that clearly defines the obligations of the outsource service provider. Firms should also evidence that sufficient oversight is conducted on the outsourced activity.

Findings

A number of VASP applicant firms outsource certain AML/CFT functions to group-related parties and/or non-group related parties.

• Several firms did not include their policies around outsourcing or submit their service level agreements.
• In addition to this, several firms have failed to demonstrate sufficient oversight of the outsourced activities or failed to evidence that appropriate regular assurance testing of the outsourced activities takes place.

Expectations

Individual Questionnaires should be submitted for each individual proposed to hold a PCF role as soon as practical.

Findings

A number of firms have failed to or delayed in submitting Individual Questionnaires (IQs) for each of their proposed Pre-Approval  Controlled Function (PCF) role holders.

Expectations

The CBI expects a physical presence located in Ireland, and for there to be at least one employee in a senior management role located physically in Ireland.

Findings

The Central Bank may refuse an application where the applicant is so structured, or the business of the applicant is so organised, that the applicant is not capable of being regulated to the satisfaction of the Central Bank.